The Council Handbook outlines in plain-English the governance of the Waterloo Undergraduate Student Assocation (WUSA). It is used to to support Councillors in understanding their duties to set advocacy priorities, prepare budgets, drive high-level change on campus, fight for student interests, and oversee the Executives, Board of Directors, Clubs, Societies, Services, and represents and advocates on behalf of all students. The handbook provides information about the WUSA, the Students’ Council and its Committees, the Board of Directors and its Committees, and the University. This document is a good introduction to how WUSA works and for what your student government is responsible for.
The Charter of the Waterloo Undergraduate Student Association is a founding document of the organization, and establishes the Association as a legal entity, setting broad rules that still govern everything we do. The Charter was approved by the University of Waterloo Board of Governors’ and subsequently by the Provincial Secretary on 27th of April 1967 and received Supplementary Letters Patent in 1980. Any amendments to the Charter must be approved by the Students’ Council, Board of Directors, and students directly and is then subject to approval from University of Waterloo Board of Governors before changes may be presented to the Provincial Government for final approval.
The By-laws operate as the Constitution of the Waterloo Undergraduate Student Association, governing all aspects of the Corporation. Included are such things as requirements for membership, the structure of our governing body (the Students’ Council), the body-corporate (the Board of Directors), and the Executive. The By-laws cement the roles, responsibilities, and powers of each part of the student government. By-laws are established by the Board of Directors, on the advice and consent of Council, and must be ratified by the general membership at a General Meeting.
The Policies of the Waterloo Undergraduate Student Association represent student legislative directives established by Council that set out the beliefs, governing principles, or views of the Corporation. Policies affect the objectives, operations, plans, and the interpretation of governing documents. Policies affect the interpretation of the Charter, By-laws, and other governing documents; outline the beliefs and high-level rules governing the Association, such as advocacy objectives or corporate standards; devolve Council powers or functions to other bodies or build additional checks-and-balances; and set standards for and responsibilities of the Board of Directors.
Policies are divided into two classes: Corporate Policies and Advocacy Policies. Corporate Policies do not expire, but come under review at least once every three years; Advocacy Policies expire after three years but may be renewed.