Copyright © 2019 Federation of Students, University of Waterloo operating as Waterloo Undergraduate Student Association
Job Title: President
Department: Waterloo Undergraduate Student Association (WUSA)
Reports to: WUSA Board of Directors, WUSA Students’ Council
Jobs Reporting: General Manager; Vice Presidents
Salary (2019-2020): $49,336.83 + $4,735.96 in benefits, annually
Employment Type: Full-time, 1-year contract (May 1, 2020 – April 30, 2021)
To Serve, Empower, and Represent the Undergraduate Students of the University of Waterloo
The President & CEO is the elected head of student government and the official de-facto student representative to the University of Waterloo. In conjunction with the VPs, they are responsible for the administration of WUSA in accordance with relevant law including bylaws, policies, and procedures. They have ultimate responsibility for all matters strategic and administrative and ensure alignment with WUSA’s mission, brand promise, and long range plan.
The Federation of Students, University of Waterloo, operating as the Waterloo Undergraduate Student Association is the official collective voice and legal representative of undergraduate students at the University of Waterloo. Since 1967, WUSA has provided undergraduates with the services and support they need to reach their academic goals and make the most of their university experience.
Key Responsibilities (in order of time spent)
- Student Government (40%)
- Head of student government, responsible for presiding over General Meetings and meetings of the Students’ Council, and the caucus head of the Undergraduate Senators on the University Senate
- Responsible for the appropriate transitioning of the next governing year’s executive team, Students’ Council, and Board of Directors members
- Maintain and promote relationships between the Corporation, student Societies, residence councils, and the Affiliated and Federated Institutions of Waterloo
- Oversee day-to-day administration and provide support to the student Societies, subject to the Societies Agreement and the Procedures of Students’ Council
- Support the Officers of the Students’ Council and the Board and serve as the vice-chair for the Corporation’s Board of Directors
- Chair and provide context or be a resource to committees of the Board of Directors and Students’ Council (e.g. Policies and Procedures Committee, Executive Structure Review Committee, Committee of Presidents, Committee on Long Range Planning)
- Stakeholder Relations and Student Advocacy (35%)
- Represent and promote the interests of the undergraduate students of the University of Waterloo as it pertains to their common interests and the betterment of their university experience
- Represent or select in accordance with Council Procedure, an appropriate representative to all University decision making bodies requiring undergraduate student representation (e.g. Undergraduate Student Relations Committee, Student Services Advisory Committee, University Senate, Board of Governors, Committee on Student Mental Health, Wellness Collaborative Advisory Committee, etc.)
- As the voice for all undergraduate students, create or approve communications that go to both students and external audiences. Present for public speaking engagements and as a participant on relevant panels
- Maintain and promote relationships with key university stakeholders, in conjunction with other members of the Executive Committee as appropriate (e.g. University President, VP Academic & Provost, etc.)
- When needed and in collaboration with the Vice President Education, engage with government representatives and other advocacy organizations for the betterment of the student experience
- Strategic Leadership (15%)
- Oversee and administer the development and/or implementation of the long range plan in line with the Charter of the Corporation and the general needs of students and the Corporation
- Provide strategic direction to the vice presidents and General Manager
- Develop, with assistance from the vice presidents, the Executive Action Plan, which incorporates the executives’ goals in the context of the long range plan and the Charter
- Management (10%)
- Member of the Personnel Committee, which is responsible for the oversight of human resource related needs of the Corporation
- Oversee and chair the Executive Committee of the Corporation
- Supervise, in collaboration with the VP Operations and Finance, the General Manager and oversee the fair and equitable management of all staff in the Corporation
- Candidates for Executive positions must be full members of the Waterloo Undergraduate Student Association as defined in the bylaws, which includes:
- Each undergraduate student currently registered at the University f Waterloo
- Each undergraduate student currently engaged in a c-operative work term
- Each undergraduate student wh is not registered in the current term but who was registered in the previous term and has shown intention to register in the next term
- The President and Vice Presidents f the Corporation
- The President is an ex-officio Director on the Board of Directors, which has the following legal requirements:
- Must be at least 18 years f age
- Must nt have been declared incapable under the laws of a Canadian province or territory or by a court in a jurisdiction outside Canada
- Must nt be an undischarged bankrupt or expect to become bankrupt during the duration of the term of office
Upon receiving a nomination package for President, the Chief Returning Officer confirms the eligibility of the candidate according to the above criteria.
Beneficial Experiences and Skills*
- Strong leadership experience in volunteer positions
- Experience working with or for WUSA
- Engagement with student government
- Experience managing students and/or staff
- Strong strategic, analytical, technical, communication, and organizational skills are essential
- Knowledge of budgeting fundamentals and the analysis of financial statements may be beneficial to any executive role
- A high level of knowledge in the structure and use of policies, procedures, and bylaws is preferred
- Strong ability to connect and engage with students and other stakeholders with a high degree of professionalism
- Strong interpersonal and public speaking skills an asset
- Effective time management required
*This job is an elected position and these are only suggested experiences and skills that may prove to be beneficial in the completion of duties and ease of transition into the role.
Nature and Scope of Role
A range of University staff, faculty, and students, as well as leadership in student advocacy organizations, administration at the University of Waterloo, and staff within WUSA. WUSA is uniquely positioned at the interface of students, university administrators, faculty, and various government and media parties. The President is the official representative of students and must be prepared to speak with authority on various student issues and concerns.
- Decision-Making Authority
The President & CEO has signing authority for all funds and accounts managed by the Corporation. The President & CEO additionally ensures the enactment of decisions made by the Corporation’s Board of Directors and Students’ Council. Makes decisions on the nature and extent of strategic objectives for the Corporation.
- Physical and Sensory Demands
Minimal demands typical of an administrative role within an office environment. May occasionally be subject to heavy lifting, long hours, and other conditions characteristic of volunteer experience.
- Working Environment
High stress work environment with some exposure to disagreeable conditions both typical of and unique to a supervisory position. WUSA is a student organization, and the staff, especially the executive, are often expected to pivot and respond quickly to emergent student needs and shifting organizational priorities.
- Mental Stress
This position requires attending meetings outside of work hours from time to time and regularly requires working on weekends. It also includes traveling to and from conferences and retreats. A successful candidate should be able to practice effective self-care and delegation of duties to avoid burnout. There may be a perceived requirement to act as a mediator or a confidant for others outside of management duties, but such a role should only be taken on if the successful candidate has a strong support system and the confidence to shoulder such burden.
All WUSA employees are expected to follow WUSA’s bylaws, policies, and procedures and work practices at all times. Employees are also responsible for the completion of all health and safety training, as assigned. Employees with staff supervision and/or management responsibilities will ensure that assigned staff abide by the above, and actively identify, assess and correct health and safety hazards, as required.
The above is intended to describe the general nature and level of work being performed by people assigned to this classification. It is not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
How to apply
This is a student-elected role, check out wusa.ca/elections to learn more about elections and the nominations process. This position is only open to current Waterloo undergraduates (including those who are in their last year of study). Nominees require 100 signatures from Waterloo undergraduates. Nominations close on Jan 23, 2020 at vote.wusa.ca