• Part Time
  • Anywhere
  • 2022-07-06

Website Off-Campus Community (OCC)

Service Description: Off Campus Community is a WUSA service for first and upper-year students living off campus. Run entirely by dedicated student volunteers, it organizes a portion of Orientation Week, and social and educational events throughout the school year to connect off-campus students.

Job Title: Coordinator, OCC (2 Term Contract – Fall 2022, and Winter 2023)
Department: Waterloo Undergraduate Student Association (WUSA) Student-Run Service
Reports To: WUSA First-Year Experience Coordinator
Weekly Hours: Up to 15/Hrs per week
Rate: $16.00/hr
Effective Date: August 26th, 2022
End Date: May 1st, 2023

Benefits of Working for OCC:

·        Networking with a variety of on campus leaders

·        Build supervisory skills

·        Manage a team of dedicated volunteers

·        Creative collaborations to engage in meaningful event planning

Role Description: The OCC Coordinator is responsible for attending and leading weekly meetings. They also assist the Off Campus Dons in their OCC wide events while keeping a close eye on budgeting for every term. Along with these responsibilities they are expected to complete end of term reports, help run Orientation events, check in with Dons, respond to emails/messaging about the service and maintain a consistent schedule of office hours (on-campus) to complete weekly tasks or be accessible by others they work with.

Key Accountabilities:

·        Manage and oversee all Dons including weekly check-ins and communications

·        Manage and oversee all events and activities to ensure that Executive and Dons are fulfilling their responsibilities in line with the OCC mission and respond to their questions.

·        Financial accountability and management

·        Create partnerships with various groups and departments on campus to strengthen and enhance the service

·        Manage the budget for the term

·        Coordinate team building and appreciation initiatives throughout the term

·        Respond in a timely manner to any inquiries through email and social media

·        Attend Orientation training as needed (this occurs during the Spring term)

·        Support Orientation programming for OCC

·        Attend a weekly meeting with the First-Year Experience Coordinator and submit an end of term report in accordance with the WUSA policies and procedures

·        Submit hours tracking and payroll information as required

Requirements and assets for the role:

·        Strong understanding of the off-campus student experience at the University of Waterloo

·        All applicants are subject to an academic screening process that requires their agreement. Please see the “I agree” statement at the end of this job description. This statement must be included in your email when you apply for the role.

·        Must complete the Foundational Training Program with the Orientation module in the Spring 2022 term. Training and access provided by Orientation staff.

·        Must be a current undergraduate student at the University of Waterloo and enrolled in the term(s) indicated.

·        OCC Don experience is required

·        Previous event management and planning experience an asset

·        Strong volunteer management skills and proven leadership attributes

·        Must be committed to fulfilling the required hours to ensure quality of service

·        Excellent verbal and written communication skills

·        Ability to lead a team, engage and motivate

·        Able to make timely decisions, independently and with a group

·        Strong interpersonal and conflict-resolution skills

·        Ability to prioritize and multi-task

·        Previous budgeting and financial experience an asset

·        Mandatory Dates: Off Campus Coordinators must be available on campus through Orientation Week (September 1 – September 10, 2022).

Training Requirements:

·        May be required to attend training with WUSA prior to official start date (dates TBA)

Please submit a resume and cover letter indicating experience and how you meet the requirements of the role to services.support@wusa.ca with the subject line “WUSA OCC Coordinator Spring 2022 Application” by July 6th, 2022, at 11:59PM EST.

All applicants must agree to have an academic standing and academic integrity check conducted to ensure they are an appropriate fit for the role. As such, it is required that you agree to this statement: I acknowledge that a university representative will review my student record for the purposes of processing this application. I consent to the University of Waterloo reviewing my student record to assess my eligibility for this role, including but not limited to my academic record and campus incident system reports.

Including the bolded statement in your email when you send your application will show your consent for the academic checks to be conducted on your behalf.

You must sign in to apply for this position.