• Volunteer
  • Waterloo
  • 2022-12-04

Website Arts Student Union - WUSA

President
The duties and powers of the President shall be as follows:

  1. They shall conduct their office in the best interests of the ASU and make themselves accessible to the membership at regular and reasonable hours;
  2. They shall establish, with the Executive Committee, a running schedule of office hours, and maintain and enforce this schedule;
  3. They shall be the Chief Executive Officer of the ASU and carry out the policies and directives of the Council;
  4. Along with the Vice-President Internal, they shall be the chief representative of the ASU in dealings with all University departments, organizations and governing bodies;
  5. In collaboration with the Executive Committee, they shall be responsible to Council for the day-to-day operations of the office.
  6. They shall have the power to call an emergency meeting of Council with twenty-four (24) hours notice;
  7. They shall be an ex-officio member of committees of the ASU;
  8. They shall, along with the Vice-President Internal, act as the liaison with the Dean’s Office and Arts Undergraduate Office.
  9. They shall appoint all committee chairpersons, in consultation with the Vice President Academic, and subject to the approval of Council;
  10. They shall be responsible for ensuring that the positions of Spring Term Vice is filled, subject to the Executive Committee’s approval
  11. In collaboration with the Vice-President Internal, they shall recommend to Council, appropriate disciplinary actions when necessary.
  12. They shall be the co-chief signing officer for the ASU.
  13. They shall sit, or assign a delegate as the ASU Representative, and the Undergraduate Student Representative, in any committees set out by the Faculty of Arts and/or the Deans.
  14. They shall be responsible for completing any other executive roles in times of absences.
  15. They shall make themselves available at all faculty related events to be the representation of the ASU.
  16. They must be present on Waterloo campus in Winter 2023 term.

Vice-President Internal
The powers and duties of the Vice-President Internal shall be as follows:

  1. They shall conduct their office in the best interests of the ASU and make themself accessible to the membership at regular and reasonable hours;
  2. They shall assume the powers and duties of the President in their absence;
  3. They shall be a member of any committee that may be struck to amend this Constitution and they shall advise Council, in consultation with the President, on all Constitutional matters;
    1. They shall oversee, under the advisement of the President, all policies and procedures pertaining to the ASU and its constituents, including elections, and existing societies;
  4. They shall sit on all committees that the ASU is required to be or should be involved with, as provided by the Dean’s Office;
  5. In collaboration with the President, they shall recommend to Council, appropriate disciplinary actions when necessary.
  6. They shall manage all communications with external parties regarding equipment loans;
  7. They shall act as the ASU representative and liaison, in collaboration with the President, in all matters relating to WUSA, University, and Societies under the ASU;
    1. They shall act the official liaison between the ASU and the Societies under the ASU.
    2. In collaboration with the Vice-President Finance, they shall hold termly meetings with said Societies.
    3. Societies shall report to the Vice-President Internal when needed.
  8. They shall oversee the operations of the ASU with regards to membership, and in collaboration with the President, appointed and commissioned roles to the ASU.
  9. They must be present on Waterloo campus in both Fall and Winter terms.
  10. They shall be keep a copy of the constitution as amended, and be responsible for the publications of constitutional revisions.

Vice-President Finance
The powers and duties of the Vice-President Finance shall be as follows:

  1. They shall conduct their office in the best interests of the ASU and make themself accessible to the membership at regular and reasonable hours;
  2. They shall be responsible for all financial records pertaining to the general office of the ASU and shall keep apprised of all merchandising activities undertaken by the ASU, either through direct involvement or continued contact with the executive members involved to ensure accountability and return on appropriate investments.
  3. They shall make sure all of the office’s financial records are kept in good order and that they may be examined and be understood by any councillor or member with seventy-two (72) hour’s notice;
  4. They shall hold regular meetings with the WUSA Society Accountant
  5. They shall be responsible to have the records audited regularly by the WUSA Society Accountant;
  6. If requested they shall report to the Council at least once a month as to the financial status of the ASU if requested by Council;
  7. They shall prepare a proposed budget for the ASU, in consultation with the Executive Committee, to be presented to Council for discussion by the second Council meeting of each of the Fall and Winter terms, as well as a financial report for the previous term;
  8. They shall be responsible for recommending a payment plan to the University of Waterloo in the event of any ASU overdue debts;
  9. They shall act as a liaison to the Waterloo Undergraduate Student Association regarding the financial status of the ASU, including allotments and shall oversee the disbursement of allotments to societies, ensuring all criteria for club status and allotment entitlement are appropriately met and allotments are delivered in a timely manner;
    1. In consultation with the President, they shall have authority over matters relating to society allotments, funding, and budgets.
  10. They shall be the co-chief signing officer for the ASU;
  11. They shall oversee the completion of all reimbursements from the ASU
  12. They shall be responsible for the collection of budgets from all ASU societies, as well as holding regular Budget Meetings with said societies.

Vice-President Communications (2 Positions)
The powers and duties of the Vice-President Communications shall be as follows:

  1. They shall conduct their office in the best interests of the ASU and make themself accessible to the membership at regular and reasonable hours;
  2. They shall be responsible for taking the minutes at each Council meeting and making them available to the Councillors within one (1) week of the meeting.
  3. They shall be responsible for all correspondence of the ASU on matters relating to the operations of the organization, including social media, and media relations;
    1. They shall, in collaboration with the President, and Vice-President Retail, recommend marketing, communication, and promotional strategies of the ASU;
  4. They shall consolidate the agenda and make it available to Councillors no later than twenty-four (24) hours prior to the meeting;
  5. They shall be responsible for maintaining all files of the ASU.
    1. A current list of recognized club names, along with their executive lists and room numbers, e-mail addresses and phone numbers shall be a part of these files, which should be distributed to ASU Executive, Council and the Dean’s Office;
  6. Approve postings for the ASU-owned bulletin boards and monitor items posted there;
  7. They shall be responsible for marketing all ASU events and the creation of marketing materials;
    1. If they are unable to manufacture marketing materials, they must recruit a marketing commissioner who is able to create said marketing materials. They shall keep the ASU executives up to date with campus events;
  8. The role of Vice-president Communications will have two available positions each term.

Vice-President Academic
The powers and duties of the Vice-President Academic shall be as follows:

  1. They shall conduct their office in the best interests of the ASU and make themself accessible to the membership at regular and reasonable hours;
  2. They shall be responsible for the organization of any and all academic events for the ASU;
  3. They shall be responsible for ASU involvement in any academic related events run by the Arts Undergraduate Office or the Deans Office 4
  4. They shall prepare a budget prior to each event and a financial reconciliation after the event takes place;
  5. They shall organize at least one academic event per term to be offered to the membership of the ASU;
  6. They shall prepare reports on any ASU academic event to be presented at Council meetings;
  7. They shall attend, where appropriate, or stay informed of all academic meetings and matters concerning students of the Faculty and reports to Council all pertinent information. In addition, they shall also make statements on behalf of the ASU, in collaboration with the Executive, concerning all academic information.

Vice-President Social
The powers and duties of the Vice-President Social shall be as follows:

  1. They shall conduct their office in the best interests of the ASU and make themself accessible to the membership at regular and reasonable hours;
  2. They shall be responsible for the organization of any and all major social activities for the ASU, to be determined and approved by the Executive Committee at the beginning of office;
    1. This must include Arts Gala, Winter Conference, at least one event in collaboration with the Arts Undergraduate Office (AUO), and at least one ASU Volunteer social in fall and winter.
  3. They shall be responsible for making sure all social events, including those of the ASU and its societies, follow all guidelines and regulations set out by the ASU constitution, and policies of WUSA, and the University.
  4. They shall prepare a budget prior to each event and a financial reconciliation after the event takes place;
  5. They shall organize and advertise all social functions to be offered to the membership of the ASU;
  6. They shall prepare reports on any ASU social event to be presented at Council meetings;
  7. They shall be responsible for gathering and assigning volunteers for events;
  8. They shall be responsible for the appointment of the Event Committee members in collaboration with the Executive Committee in the fall and winter terms, sustaining a minimum of three members.
    1. If any position of the Events Committee becomes vacant, they are responsible for the timely appointment of a new member with the approval of the Executive Committee.
  9. They must hold weekly meetings with the Events Committee to exchange progress reports regarding any and all upcoming ASU events.
  10. They shall be responsible for scheduling and budgeting for all mandatory events, each term prior, not excluding spring.
    1. The finalized event schedule shall be delivered to the Executive Committee no later than the second week of each term for final approval.

Vice-President Retail
The powers and duties of the Vice-President Retail shall be as follows:

  1. They shall conduct their office in the best interests of the ASU and make themself accessible to the membership at regular and reasonable hours;
  2. They shall champion all aspects of the ASU Tuck Shop, including but not limited to inventory management, daily cash reports, liaising with vendors (including WUSA), and the maintenance of the POS system;
    1. They shall be responsible for coordinating the replenishment of all sellable goods, including assigning an “Acting Executive” in cases where the VP Retail cannot expedite the duty themself;
    2. They shall recommend operational strategies for the Tuck Shop, in collaboration with the Executive Committee;
    3. They shall replenish the inventory of the Tuck Shop on a regular basis;
  3. They shall be responsible for managing all ASU branded merchandise, including the creation, and procurement of all goods;
    1. They shall, in collaboration with the Executive Committee, recommend marketing, communication, and promotional strategies of ASU merchandise;
  4. They shall act as the ASU representative in all matters relating to office sales, inventory, and services, in conjunction with the Vice-President Finance;
  5. They shall be responsible for the knowledge of all sales and services of the office and coordinate all promotions and advertising, in conjunction with the President and Vice-President Communications
  6. They shall prepare and produce reports on the sale of goods via the ASU and make it available to all executives within a mutually accepted timeframe from the original request;
  7. They shall balance the Tuck Shop till at least weekly, and submit a report to the VP Finance;
  8. In conjunction with the Executive Committee, they shall assist the Vice-President Social in all purchases related to any event executed by the ASU.
  9. They shall be responsible for maintaining a regular schedule of hours for the Tuck Shop, and recurring volunteers to maintain this schedule

Submit your intent to nominate at vote.wusa.ca by December 4th at 11:59 pm. All positions require 10 nominations.  

Important dates:

  • Nominations open: Nov 23-Dec 4
  • Campaign: Dec 5-11
  • Vote: Dec 12-14

To apply for this job please visit vote.wusa.ca.