Winter 2025
Registration Eligibility: Active clubs, societies, or society clubs recognized by the Waterloo Undergraduate Student Association (WUSA) and Athletics Department clubs. New club applications, pending approval may be eligible at manager discretion.
IMPORTANT NOTES:
- Booths are limited and will be assigned in order of registration forms received.
- Clubs wishing to have a booth must provide a volunteer to help set up on Thursday at 10am and help clean up on Friday at 2pm.
- Specific booth area requests are NOT guaranteed.
- Assume your booth does not have access to power. For those that do, Turnkey nor WUSA will be able to provide power bars or extension cords to booths. Extension cords or power bars posing safety risks (cords running across walking paths causing tripping hazards, unsafe use of power bars, etc.) will be removed and your booth could potentially be forfeited for the day. Plan accordingly.
- All booths must maintain a safe and respectful noise level. Unsafe or disruptive noise levels will not be tolerated.
- WUSA nor Turnkey will provide tape, paper, or other similar materials. Either bring your own or purchase it from Flock Stop.
- Food is not allowed to be distributed at clubs’ booths in any form (including but not limited too candies, chocolates, etc,). Food will be confiscated if your club is found to be distributing it.
- Clubs are not allowed to bring in any external groups unless previously approved by the Clubs Manager.
Once you’ve read and understood the eligibility and important notes, please fill out the Registration Form below.
Important Dates
Location: Throughout SLC (Great Hall, Multi-Purpose Room (MPR), Marketplace, Lower Atrium and Lower Flex Space)
Booth Pre-Registration Deadline: January 13th at 9:00am (or until pre-registration booths fill up)
Booth Open Registration (In Person): January 16th at 10:00am @ SLC Great Hall
Day 1 Date: January 16th
Set up: 10 a.m. – 11 a.m.
Booth open: 11 a.m. – 3 p.m.
Clean up: 3 p.m. – 4 p.m.
Day 2 Date: January 17th
Set up: 10:30 a.m. – 11 a.m.
Booth open: 11 a.m. – 2 p.m.
Clean up: 2 p.m. – 4 p.m.
Hello students!
Our capacity for pre-registration has been met. If anyone is still looking to book a table for their club/society, please arrive to the SLC Great Hall on Thursday, January 16th by 10:00AM to help with set-up. Open registration will start after set-up is complete and the location will be announced in person. It is first come, first serve, so unfortunately we aren’t able to guarantee you a booth if you show up but we will try our best! If you any questions, please contact us at clubs.assistant@wusa.ca
