Fall 2025

Registration Eligibility:Active clubs, societies, or society clubs recognized by the Waterloo Undergraduate Student Association (WUSA) and Athletics Department clubs.

New club applications pending approval may be eligible at the Clubs Manager’s discretion.
Please reach out to the Clubs Team at clubs.assistant@wusa.ca to learn more.

Thank you for your interest in pre-registering your club/society for the Clubs and Societies Fair! Pre-registration is now closed as we’ve reached capacity. If you’d still like to register your club/society for the fair, please come to open registration on September 18th. We will start open registration after all the booths have been set up. You must help with setup first before open registration begins. We will allocate booths on a first come first serve basis if there is availability. Open registration does not guarantee a spot in the fair.

IMPORTANT NOTES:

1. Booths are limited and will be assigned in order of registration forms received. Clubs that are unable to attend for both dates will be removed from pre–registration and encouraged to come for open–registration day of the Clubs and Societies Fair.

2. Specific booth area requests are NOT guaranteed.

3. Clubs must provide volunteers to help set up on Thursday at 10am and help clean up on Friday at 2pm. Clubs that do not participate in setup or clean up may be lose their opportunity to register for the following semester’s Clubs and Societies Fair.

4. Assume your booth does not have access to power. For those that do, Turnkey nor WUSA will be able to provide power bars or extension cords to booths. Extension cords or power bars posing safety risks (cords running across walking paths causing tripping hazards, unsafe use of power bars, etc.) will be removed and your booth could potentially be forfeited for the day. Please plan accordingly.

5. All booths must maintain a safe and respectful noise level. Use of amplified speakers or sound systems will not be permitted, and unsafe or disruptive noise levels will not be tolerated.

6. WUSA nor Turnkey will provide tape, paper, or other similar materials. Please bring your own supplies or purchase it from Flock Stop if necessary.

7. Clubs are not allowed to distribute food (candies, chips, chocolates, etc.) or drinks at booths in any form to students, club members, or club volunteers. Please note that any food/drink found will be confiscated.

8. Clubs are not allowed to bring in any external groups unless previously approved by the Clubs Manager. All individuals stationed at booths must be club members and undergraduate or graduate students at the University of Waterloo.

9. Physical demonstrations – including sports or similar physical activities—are not permitted during the event.

10. If you’re bringing a banner, please ensure it’s displayed either on top of or in front of your booth. Be sure not to obstruct any walkways.

11. Booth allocations will be published 1–2 days prior to the Clubs and Societies Fair.

 
 
 

Important Dates

Location: Throughout SLC (Great Hall, Multi-Purpose Room (MPR), Marketplace, Lower Atrium and Lower Flex Space)

Booth Pre–Registration: September 3rd at 12:00pm

Booth Pre–Registration Deadline: September 15th at 12:00pm (or until pre-registration booths fill up)

Booth Open Registration (In Person):

  • Day 1: September 18th at 10:00 am @ SLC Great Hall
  • Day 2: September 19th at 11:00 am @ SLC Great Hall
Day 1 Date: September 18th
Set up: 10 a.m. – 11 a.m.
Booth open: 11 a.m. – 3 p.m.
Clean up: 3 p.m. – 4 p.m.

Day 2 Date: September 19th
Set up: 10:30 a.m. – 11 a.m.
Booth open: 11 a.m. – 2 p.m.
Clean up: 2 p.m. – 4 p.m.

Clubs & Societies Fair Booth Allocation

1 – UW Dhamaka
2 – UW Charity Knitting Circle
3 – Association of Caribbean Students
4 – University of Waterloo Latin American Student Association
5 – NASA (North African Student Association)
6 – University of Waterloo Bhangra
7 – UW Mehfil
8 – Mandarin Chinese Christian Fellowship (UWMCCF)
9 – Society of Fine Arts (SoFA)
10 – Psychociety
11 – UW Crafts 4 Charity
12 – Beauty Club
13 – UW Soccer Viewership Club
14 – University of Waterloo Canadian Association on Gerontology Student Connection (UW CAG)
15 – Riichi Mahjong UW (RMUW)
16 – UW Classical Chinese Dance Club
17 – Hindu Students Council at the University of Waterloo
18 – UW Campus Compost
19 – UW Healthcare Symposium
20 – UW Relay for Life
21 – UWMUN
22 – Unicef UW
23 – Arts Student Union (ASU)
24 – UW History Society
25 – UW Legal Studies Society
26 – GBDA Society
27 – uwhiphop
28 – Polish Society of UW
29 – Waterloo Real Estate Association
30 – Sudanese Student Associations
31 – UW KPOP CLUB
32 – uw breakers
33 – UW Poker Studies Club
34 – MSSA
35 – UW Quizbowl
36 – Waterloo Laadliyan
37 – Philosophy Society
38 – Computer Science Club
39 – Mathematics Society
40 – With Respect to Time
41 – Data Science Club
42 – Music Society
43 – Sociology Society
44 – UW English Society
45 – UW Builders
46 – Pre-Dental Club
47 – Rubik’s Cube Club
48 – UW Bobatime
49 – UW Japanese Student Association
50 – UW Cancer Foundation
51 – Islamic Information Centre
53 – University Of Waterloo Muslim Students’ Association
54 – Voices for Palestine
55 – University of Waterloo Arts and Business Society
56 – Science Society
57 – Science and Business Student Association + Fusion
58 – Waterloo Pre-Medical Society
59 – Tea and Culture Club
60 – Engineers Without Borders
61 – UW Global Dental Brigades
62 – University of Waterloo Zoology Club
63 – NDP Club
64 – University of Waterloo Tamil Networking Association
65 – Sew-ciety
66 – Egyptian Students Association
67 – Turkish Student Association
68 – Amnesty International
69 – UW/UX
70 – Waterboo!
71 – UW Public Speaking Club
72 – Outer’s Club
73 – UW Cooking Club
74 – UW Debate
75 – CariVybz Dance Company
76 – University of Waterloo Legend of Three Kingdoms Club
77 – Ascend Canada Waterloo Chapter
78 – Stocks
79 – Afroxdance
80 – University of Waterloo Circle K International (UW CKI)
81 – University of Waterloo Filipino Students’ Association
82 – HER Campus
83 – Chai and Verse
84 – BASE
85 – University of Waterloo Malayalee Association (UWMA)
86 – Pakistan student association
87 – osu!UWaterloo
88 – University of Waterloo Persian Student Association
89 – UW Animusic Ensembles
90 – UW Marketing Association
91 – Fighting Game Club
92 – UW Canadian Association for Global Health (UW CAGH)
93 – JamNetwork
94 – Pokemon Club
95 – UW Serbian Student Association
96 – UW Concert Band Club

97 – UWaterloo DJ Club
98 – University of Waterloo Hong Kong Student Association
99 – University of Waterloo’s Vietnamese Student Association
100 – United Nations SDG Impact Alliance
101 – University of Waterloo Airsoft and Precision Sports Club (UWAPC)
102 – University of Waterloo Humans Vs Zombies
103 – Mock Trial Club
104 – Waterloo Snow Coalition
105 – UW Film Club
106 – UWaterloo Meditates
107 – WatSAM (Waterloo Students and Microbiology)
108 – University of Waterloo Chinese Student Association
109 – Warriors Esports
110 – A Club that Really Likes Anime(CTRL-A)
111 – Deception Board Games Club
112 – Stand-up Club
113 – Waterloo Punjabi Association
114 – Gujarati Students Association
115 – UW WiSTEM
116 – UW Visual Arts Club
117 – EngiQueers
118 – University of Waterloo Rhythm Gaming Club
119 – University of Waterloo Indian Cultural Association (UWICA)
120 – University of Waterloo Operation Smile
121 – Women in Pre-Law UW
122 – UW Pre-Optometry Club
123 – University of Waterloo Chinese Christian Fellowship
124 – Kingdom Come (KC)
125 – University of Waterloo’s Neuroscience Association (UWNSA)
126 – University of Waterloo African Student Association
127 – NeuroDivers
128 – Theatre Student Union
129 – Game Development Club
130 – UW Mario Kart
131 – UW Board Games Club
132 – Hillel Waterloo

133 – University of Waterloo Cycling Club
134 – UW Taekwondo Academy
135 – Fencing Club
136 – University of Waterloo Table Tennis Club
137 – UW Archery Club
138 – Chinese Martial Arts
139 – University of Waterloo Kendo Club
140 – University of Waterloo Moot Court Club
141 – Quadball Club
142 – Iranian Students’ Association of Waterloo
143 – Korean Christian Fellowship
144 – Waterloo Arab Student Association
145 – Karate and Jujitsu Club
146 – UW running and marathon club
147 – Socialist Fightback Club
148 – Buddha‘s Light Community Club
149 – University of Waterloo Undergraduate Furry Club

150 – Judo Club
156 – Climbing Club
157 – University of Waterloo Ballroom Dance Club
158 – University of Waterloo Curling Club
159 – University of Waterloo Pickleball Club
160 – Culture and Language Exchange Club (UWCLEC)
161 – Warrior Wrestling
162 – Karol Wojtyla Club
163 – UW Stem Cell Club
164 – Fashion for Change
165 – Youth Alive Fellowship
166 – Diabetes Club Association
167 – United for Literacy
168 – University of Waterloo Student Theatre
169 – Waterloo Science Fiction & Fantasy Club (WATSFIC)
170 – MEDLIFE UW
171 – University of Waterloo Young Liberals
172 – Improv Club
173 – FemPhys

Clubs & Societies Fair Booth Map

Map of a Clubs & Societies Fair with booth numbers, a QR code, and a "You are here" marker.

Clubs and Societies Day Map (PDF)