Fall 2025
Registration Eligibility:Active clubs, societies, or society clubs recognized by the Waterloo Undergraduate Student Association (WUSA) and Athletics Department clubs.
New club applications pending approval may be eligible at the Clubs Manager’s discretion.
Please reach out to the Clubs Team at clubs.assistant@wusa.ca to learn more.
IMPORTANT NOTES:
1. Booths are limited and will be assigned in order of registration forms received. Clubs that are unable to attend for both dates will be removed from pre–registration and encouraged to come for open–registration day of the Clubs and Societies Fair.
2. Specific booth area requests are NOT guaranteed.
3. Clubs must provide volunteers to help set up on Thursday at 10am and help clean up on Friday at 2pm. Clubs that do not participate in setup or clean up may be lose their opportunity to register for the following semester’s Clubs and Societies Fair.
4. Assume your booth does not have access to power. For those that do, Turnkey nor WUSA will be able to provide power bars or extension cords to booths. Extension cords or power bars posing safety risks (cords running across walking paths causing tripping hazards, unsafe use of power bars, etc.) will be removed and your booth could potentially be forfeited for the day. Please plan accordingly.
5. All booths must maintain a safe and respectful noise level. Use of amplified speakers or sound systems will not be permitted, and unsafe or disruptive noise levels will not be tolerated.
6. WUSA nor Turnkey will provide tape, paper, or other similar materials. Please bring your own supplies or purchase it from Flock Stop if necessary.
7. Clubs are not allowed to distribute food (candies, chips, chocolates, etc.) or drinks at booths in any form to students, club members, or club volunteers. Please note that any food/drink found will be confiscated.
8. Clubs are not allowed to bring in any external groups unless previously approved by the Clubs Manager. All individuals stationed at booths must be club members and undergraduate or graduate students at the University of Waterloo.
9. Physical demonstrations – including sports or similar physical activities—are not permitted during the event.
10. If you’re bringing a banner, please ensure it’s displayed either on top of or in front of your booth. Be sure not to obstruct any walkways.
11. Booth allocations will be published 1–2 days prior to the Clubs and Societies Fair.
By filling out the Pre–registration Form below, you acknowledge that you have read and
understood the eligibility requirements, and important notes.
Important Dates
Booth Pre–Registration: September 3rd at 12:00pm
Booth Pre–Registration Deadline: September 15th at 12:00pm (or until pre-registration booths fill up)
Booth Open Registration (In Person):
- Day 1: September 18th at 10:00 am @ SLC Great Hall
- Day 2: September 19th at 11:00 am @ SLC Great Hall
Set up: 10 a.m. – 11 a.m.
Booth open: 11 a.m. – 3 p.m.
Clean up: 3 p.m. – 4 p.m.
Day 2 Date: September 19th
Set up: 10:30 a.m. – 11 a.m.
Booth open: 11 a.m. – 2 p.m.
Clean up: 2 p.m. – 4 p.m.
