Annual Members Meeting: The Agenda Explained

Three people speak into microphones next to text "What's Happening at WUSA?" with a coffee cup illustration, setting the agenda for the Annual Members Meeting.

The Annual Members’ Meeting (AMM) for 2025, formerly referred to as the Annual General Meeting (AGM), is approaching! To be held on March 26th at 5:00 pm, we’re sure students are curious about the agenda items for the meeting and what topics and motions will be covered. Here’s a brief explainer with all the information you need to know about the meeting. ➡️ 

Updates Since the Previous AMM

  • 🏥 Gender-Affirming Care: There is ongoing work and collaboration with StudentCare to figure out the best method in which to provide care to students. The target date that WUSA is working towards is September 2025.  
  • 🏡 Housing Resources Expansion: WUSA is working with the University and community partners to expand housing resources for students. Currently, we have our Housing Playbook, a go-to ‘manual’ on all things housing, complete with resources and support to help students navigate being a tenant. We also collaborate with the Waterloo Region Community Legal Service WRCLS to host tenant information sessions.  

Upcoming Agenda Items

We’ve organized the motions by theme to make it easier for you to read about the items most important to you! 

Campus Life and Infrastructure 📰🏢🗺️ 

  • 3.6. Expansion of the Student Life Centre: this motion calls for a renewal to the Lounge Plan by January 2026. 
  • 3.7. Reduction of Imprint Fee: this proposes the Student Publications fee is reduced by 50% and reclassified as an optional fee. 
  • 3.10. Establishing a Queer Living Learning Community (QLLC): this motion calls for WUSA to advocate for the creation of a QLLC and for a student residence model that specifically supports the needs of transgender and gender non-conforming students.  
  • 3.11. Accessibility Fund: this one calls for the establishment of an accessibility fund to support candidates in WUSA elections and committees during referenda with accessibility-related expenses. 
  • 3.12 Improve Wayfinding and Accessibility: this motion proposes that WUSA work to develop an updated map of the tunnel and bridge system on campus and that we work with the University to address accessibility challenges and safety concerns. 
  • 3.14. Reintegration of AFSA into ASU: this motion proposes that WUSA hold a referendum for all members of the School of Accounting and Finance on whether AFSA should be a society under the Arts Student Union. 

Governance 🗳️💰🏛️ 

  • 3.2. Governance Structure: this motion calls for WUSA to be tasked with exploring a new governance structure by the next AMM. 
  • 3.8. Fee Freeze: this motion proposes that WUSA fees are frozen from 2025 to 2026 
  • 3.9. Bylaw Change Approvals: this motion allows students to confirm an amendment to WUSA’s bylaws as approved at the 2024 Annual General Meeting. 
  • 3.15. Standardizing Removal of Officers by the Board: this motion proposes to amend the WUSA Bylaws, sections 9.10 and 9.11, around the removal of an officer.  
  • 3.16. Investments and Defining ESGs: this motion proposes a definition of Environmental, Social, and Governance (ESG) goals for WUSA, and that WUSA’s investments come into compliance with these definitions. 

Advocacy 📢 

  • 3.3 Establishing a $1 Federal Advocacy Fee: this motion calls for a $1 federal advocacy fee per student, per term so that we can join the Canadian Alliance of Student Associations (CASA). 

Compensation and Time Tracking for Board, Student Senators, and Officers ⏰💵 

  • 3.1. Senator Honorariums: this motion calls for the Board to look into the enactment of honorariums for student senators. 
  • 3.4. Officer Compensation: this motion would authorize the Board to confer on and establish a new pay that better reflects the workload of the President and Vice-President positions.  
  • 3.5. Board of Directors Accountability: this motion calls for continued improvement of the Board compensation model. 
  • 3.13. Board Time Tracking: this proposes a formal time tracking and reporting requirement for the Board, to better document their hours worked. 

You can read the full agenda here.

Whether these agenda items pass as is, pass with modification, or fail is all up to you! Come out to the meeting on March 26 to ensure your voice is heard. Or, if you can’t make it, you can proxy your vote to another student. This means they’ll be allowed to vote on your behalf. P.S. there will be a free poutine bar! 🍟 

You can find all the details here: Annual Members’ Meeting – Waterloo Undergraduate Student Association.

Published: Wednesday, March 19, 2025

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