Waterloo Undergraduate Student Association

Please email a copy of your resume to clubs.manager@wusa.ca with the subject heading “Spring 2022 Clubs Assistant Application”.

The Waterloo Undergraduate Student Association (WUSA) is seeking a self-motivated student who is passionate about peer-to-peer support and getting involved with our 250+ clubs. The Clubs Assistant’s mandate is to serve, empower, and represent the WUSA clubs. The goal is to assist the Clubs Manager in the overall administration of the WUSA clubs system.

General Accountability

The Clubs Assistant reports directly to the Clubs Manager, and is accountable to the Campus Life Department as well as the WUSA to ensure optimal service and support is provided to all clubs.

Nature and Scope

The position overall is designed to:

  • Further improve the level of service to WUSA clubs
  • Provide extended club assistance; and
  • Improve processes and efficiencies within the clubs system.

Specific Accountabilities

  • General administrative tasks (i.e. answering phone calls, responding to club-related enquiries, etc.)
  • Termly club tracking (i.e. active club listings, allotment calculations, etc.)
  • Processing club forms (i.e. locker request forms, select event forms, AV forms, cheque requests forms etc.)
  • Ensure club spaces are kept neat and organized (i.e. club storage areas, Clubs Community Center, etc.)
  • Oversee the WUSA BBQ equipment
  • Additional duties as assigned by the Clubs Manager


  • Previous knowledge of WUSA clubs policies and procedures and/or involvement in a club or the clubs support team are assets, but not required
  • Customer service skills an asset
  • Cultural sensitivity and relationship management skills an asset
  • Organization, attention to detail, multi-tasking, and problem solving skills an asset
  • Willingness to take initiative, participate in team meetings, and promote club events
  • Minimal physical labour (i.e. occasional lifting <50lbs)
  • Must be a current UW student (including co-op) for the duration of the position
  • Complete any training as required by the Clubs Manager and the WUSA

Terms of Employment

  • Hired termly (preference given to those who can work consecutive academic terms)
  • Expected to work an average of 5-10 hours per week per term (weekly scheduling can vary slightly)
  • Hours to be completed primarily between M-F 9am-5pm, with some exceptions


Starting at $15/hr

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