Information and privacy: questions regarding the collection of information on this form can be directed to the form administrator.

Event Start Date: * (required)
Event Start Time: * (required)
Event End Date: * (required)
Event End Time: * (required)
For multiple locations, please serperate by a comma. All Societies are responsible for the cleanliness and organization of their booked space. Failure to leave the space in the original (or better) condition than found may be subject to additional cleaning fees and/or loss of booking privileges.
Do you require assistance with booking the location? * (required)
Reoccurring: * (required)
Will this event be recurring during this term?
Target Audience: * (required)
Who is invited to this event?
Promotion: * (required)
Do you require a table in the SLC Market Place to Promote the event?
1. Date
1. Start Time
2. Date
2. Start Time
3. Date
3. Start Time
How will you advertise the event? Note: For Poster, Flyers and/or SLC Banners, please login and submit your request to OR if this is a larger event, you must submit using the "Marketing Menu plan".
Admission for Event
Are you spending Society funds on this event? * (required)

Please ensure the event is within your operating budget.  For questions about your finances, please see your Society or the Feds Societies Accountant.

Are you charging admission for your event? * (required)
If you would like to use physical tickets, please contact the Clubs Manager to inquire about the process. To set up ticketfi please contact the Clubs Manager at
Do you require a cash box for this event? * (required)
If you require a cashbox or float, please book through WUSA Reception in the Main Office. You are able to borrow a cash box and a float of up to $100. You will be required to leave a Watcard or a $60 cash deposit with WUSA accounting until your cash box and float are returned. Please fill out the details below to get a cash box and float reserved for you. Please ensure all revenues are deposited into the WUSA drop box immediately after the event.
If the event is free, insert value as "0".
The Feds Marketing Department can design banners, posters and/or flyers for you for free and print for you at a reasonable price (see Marketing Communications page for pricing details). For such assistance please e-mail your request to from your UWaterloo e-mail address. Please allow 3-4 business days for your request to be complete. Remember that if you are creating your own posters, they must have the Feds club logo on them (found at the bottom of this page Important Forms. All posters must be approved by the Clubs manager or the Feds Marketing Department before being used.
Do you require printed tickets?

Your tickets must be printed through the Feds Marketing Department (with the exception of performance events selling tickets through the Hagey Hall Box Office). Please fill out this ticket request form to get tickets printed for your event.

Alcohol must follow UW Policy #21 in addition to any specific venue rules and regulations

Food Service: * (required)
Will food be served at your event?

Note: Mileage will be paid at a cost to your service of 45 cents/km. Please ensure you have the budget prior to authorizing this method of travel. Reimbursements will be made via cheque request and you must attach a google directions map of your travels that indicated the Kilometers used.

Bus booked through Feds
Must be requested at least 1 week in advance
Bus Pickup Time
Bus Return Time
Bus Type

School Bus seats 48 People and all buses pick up from and return to the Davis Center only

Note: Coach Bus costs are higher than school bus costs
Note:Above options will be quoted first to you for approval

Rental Vehicle through Feds
Note: Options will be quoted first to you for approval
Date of Pickup:
Pickup Time:
Date of Return:
Return Time:
AV Requirements: * (required)

The AV form is now online. Please note that any equipment loan requests require at least 3 business days' notice and will charge late fees if the equipment isn't returned before the deadline. Please confirm any details/questions/cost with ITMS

If you require a cashbox or float, please book directly through Feds Reception either in person in the Feds Main Office, email:, or phone: x84042. Bookings can be made as early as the week before your event. Float requests over $75 require Clubs Manager approval. Please ensure all revenues are deposited into the feds drop box immediately after the event. Please deposit the float separately from the event revenues generated.

Campus Response Team (UWCRT): * (required)
UWCRT serves to increase the safety at specific events and across campus as a whole by providing volunteers who are trained in standard first aid, CPR-HCP, and who are equipped with medical supplies. PLEASE NOTE: CRT will be in contact with the event coordinator within 72 hours. All coverage requests are welcome, however, we require a minimum of two (2) weeks notice prior to the event to guarantee coverage.