Job Title: Vice President, Student Life
Department: Waterloo Undergraduate Student Association (WUSA)
Reports to: WUSA President, WUSA Board of Directors, WUSA Students’ Council
Jobs Reporting: Equity Commissioner
Salary (2019-2020): $49,336.83 + $4,735.96 in benefits, annually
Employment Type: Full-time, 1-year contract (May 1, 2020 – April 30, 2021)

To Serve, Empower, and Represent the Undergraduate Students of the University of Waterloo

Primary Purpose

The Vice President, Student Life is generally responsible for promoting an environment where students can pursue personal and social growth within WUSA, UW, and the broader community. They are a force for unifying students in common goals, such as the pursuit of athletic, cultural, and social activities. They promote relationships with groups that enable and enhance the student experience and represent WUSA to these groups, both internal and external to the University.

The Federation of Students, University of Waterloo, operating as the Waterloo Undergraduate Student Association is the official collective voice and legal representative of undergraduate students at the University of Waterloo. Since 1967, WUSA has provided undergraduates with the services and support they need to reach their academic goals and make the most of their university experience.

Key Responsibilities

  1. Club and Service Administration
  • Oversees the day-to-day operations of all WUSA clubs and services
  • Encourages interaction between the services, with the purpose of finding areas of mutual interest where they can collaborate
  • Primary liaison with WUSA clubs
  • Facilitates conflict mediation for all aspects of the clubs, services, and volunteer interfaces
  • Supports clubs and services with planning and advertising events
  1. Student Engagement and Member Transition
  • Oversees WUSA’s efforts to create a balanced introduction to the academic, social, and community aspects of university life for new students
  • Oversees the administration of Waterloo Orientation
  • Liaises with the Student Success Office to ensure the student voice is paramount in discussions of student transition
  • Supports current and incoming students in finding and building community at UW
  1. Volunteer Administration and Student Leadership
  • Promotes and oversees the volunteer program for WUSA and acts as the primary liaison for the student volunteer base
  • Supports WUSA’s orientation leaders, clubs’ execs, service coordinators and execs, and other volunteers for WUSA
  • Facilitates the selection of exceptional student leaders and volunteers to recognize student efforts in the UW community
  1. Student Advocacy
  • Promotes and coordinates student participation in athletic, cultural, and social activities
  • Assists student-initiated projects and groups, especially in culturally important and wellness-related areas
  • Facilitates collaboration between all clubs, services, and external political organizations
  • Maintains and promotes healthy relationships with external community groups
  • Addresses important issues outside the responsibilities of the Vice-President, Education
  • Works with the President to advocate for students on matters relating to mental health, sexual violence, accessibility, and other related issues

Qualifications

  • Candidates for Executive Positions must be full members of the Waterloo Undergraduate Student Association as defined in the bylaws, which includes:
    • Each undergraduate student currently registered at the University f Waterloo
    • Each undergraduate student currently engaged in a c-operative work term
    • Each undergraduate student wh is not registered in the current term but who was registered in the previous term and has shown intention to register in the next term
    • The President and Vice-Presidents f the Corporation
  • The Vice President, Student Life is an ex-officio Director on the Board of Directors, which has the following legal requirements:
    • Must be at least 18 years f age
    • Must nt have been declared incapable under the laws of a Canadian province or territory or by a court in a jurisdiction outside Canada
    • Must nt be an undischarged bankrupt or expect to become bankrupt during the duration of the term of office

Upon receiving a nomination package for Vice President, Student Life, the Chief Returning Officer confirms the eligibility of the candidate according to the above criteria.

Beneficial Experiences and Skills*

  • Strong leadership experience in volunteer positions
  • Experience working with or for WUSA
  • Engagement with student government
  • Experience managing students and/or staff
  • Strong analytical, technical, communication, and organizational skills are essential
  • A high level of knowledge in the structure and use of policies, procedures, and bylaws is preferred
  • Strong ability to connect and engage with students and other stakeholders with a high degree of professionalism
  • Strong interpersonal and public speaking skills an asset
  • Effective time management required

*This job is an elected position and these are only suggested experiences and skills that may prove to be beneficial in the completion of duties and ease of transition into the role.

Nature and Scope of Role

  1. Contacts

A range of University staff, faculty, and students, as well as leadership in student advocacy organizations, administration at the University of Waterloo, and staff within WUSA. WUSA is uniquely positioned at the interface of students, university administrators, faculty, and various government and media parties. The Vice President is the official representative of students and must be prepared to speak with authority on various student issues and concerns.

  1. Decision-Making Authority

The Vice President, Student Life ensures the enactment of decisions made by the Corporation’s Students’ Council. Makes decisions on the nature and extent of strategic objectives for WUSA Clubs and Services.

  1. Physical and Sensory Demands

Minimal demands typical of an administrative role within an office environment. May occasionally be subject to heavy lifting, long hours, and other conditions characteristic of volunteer experience.

  1. Working Environment

High stress work environment with some exposure to disagreeable conditions both typical of and unique to a supervisory position. WUSA is a student organization, and the staff, especially the executive, are often expected to pivot and respond quickly to emergent student needs and shifting organizational priorities.

  1. Mental Stress

This position requires attending meetings outside of work hours from time to time and regularly requires working on weekends. It also includes traveling to and from conferences and retreats. A successful candidate should be able to practice effective self-care and delegation of duties to avoid burnout. There may be a perceived requirement to act as a mediator or a confidant for others outside of management duties, but such a role should only be taken on if the successful candidate has a strong support system and the confidence to shoulder such burden.

 

All WUSA employees are expected to follow WUSA’s bylaws, policies, and procedures and work practices at all times. Employees are also responsible for the completion of all health and safety training, as assigned. Employees with staff supervision and/or management responsibilities will ensure that assigned staff abide by the above, and actively identify, assess and correct health and safety hazards, as required.

The above is intended to describe the general nature and level of work being performed by people assigned to this classification. It is not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

 

How to apply


This is a student-elected role, check out wusa.ca/elections to learn more about elections and the nominations process. This position is only open to current Waterloo undergraduates (including those who are in their last year of study). Nominees require 100 signatures from Waterloo undergraduates. Nominations close on Jan 23, 2020 at vote.wusa.ca