Job Title: Waterloo Orientation - 2021 Leader

Contact Person Email: orientation@uwaterloo.ca

Description:

This application will close at 7:59pm on Monday, April 26, 2021. Any applications received after this time will not be considered.

ATTENTION:

As an Orientation Leader applicant, you have the exclusive opportunity to indicate your interest in the Waterloo Ready Peer Mentor role. Waterloo Ready Peer Mentors will be responsible for making connections, promoting community, and sharing resources to a group of incoming students throughout the summer. Peer Mentors will be assigned a group of approximately 30 incoming students to meet with on a weekly basis throughout mid-July and August leading up to Orientation. On this application form, please select ‘YES’ to indicate your interest and be automatically considered for the Peer Mentor role. See below under ‘Waterloo Ready Peer Mentor General Accountabilities’ for more information on the requirements and expectations for this opportunity.

Waterloo Orientation - Leader

Reports to: Orientation Advisory Committee and Waterloo Orientation Team (O-Team) Effective Date: May 2021 – September 30, 2021

Orientation Leader- General Accountability

All Orientation Leaders are accountable to the Waterloo Orientation Team (O-Team), the Waterloo Undergraduate Student Association, the University of Waterloo, and their faculty to ensure the successful implementation of fall Orientation Week. The University of Waterloo welcomes approximately 7,000 first-year students each year. All Orientation Leaders must have a desire and passion for helping first-year students and must be positive role models both personally and academically. Orientation Leaders will need to be flexible and possess the ability to work closely with and lead others. This requires clear analytical thinking and excellent interpersonal skills.

Nature and Scope (Faculties)

Faculty Orientation Leaders will work alongside the Faculty O-Team to implement faculty specific programming. This includes but is not limited to: academic programming, team building activities, and faculty-specific information sessions. Faculty Orientation Leaders may also be expected to provide support to some cross-campus events.

Nature and Scope (Warriors, previously known as Central)

Warriors Orientation Leaders will work alongside their Warriors O-Team to implement many of Orientation’s cross campus events. This includes but is not limited to: academic programming, team building activities, and general UWaterloo information sessions. Past events include: Warrior Welcome, Trivia Night, Scavenger Hunt, Warrior Workout, Dragshow, Dear First-Year Me and other exciting events.

Specific Accountabilities

  • Be knowledgeable about the first-year student experience and be passionate about sharing your experiences.
  • Uphold the principles, mission, and policies of Waterloo Orientation, the University of Waterloo, and the Waterloo Undergraduate Student Association.
  • Act as a strong leader and positive role model for the University of Waterloo, the Waterloo Undergraduate Student Association, and your faculty.
  • Provide positive and meaningful interactions with first-year students.
  • Assist with the preparation and wrap-up of events as required.
  • Other duties as assigned by the O-Team and/or other Waterloo Orientation personnel.

Academic Requirements and Qualifications

  • Ability to work as a contributing member of your Orientation committee and larger Waterloo Orientation team.
  • Strong interpersonal and communication skills.
  • Willingness to take initiative to get things done and act as a role model.
  • Be an undergraduate student (including co-op) until the end of the Fall 2021 term.
  • Candidates should not have serious incidents or allegations of misconduct as assessed by their Associate Dean.
  • Note that minor infractions will not automatically exclude a candidate from consideration. Each candidate is assessed on an individual basis.

Positions Available: Please note that you are applying for a general leader position. If you are successful, each subcommittee will work with you to assign a specific position within their structures (i.e. group leader vs. behind the scenes).

Warriors Orientation Leader:

Warriors Orientation Leaders will have a variety of responsibilities and tasks to complete leading up to and during First-Year Orientation. During orientation, leaders are expected to uphold a high level of enthusiasm and be committed to making Orientation Week an impactful and positive experience for all incoming students. Participation in events entails moderating, supporting, and executing these events while continuously being enthusiastic and engaged throughout the whole process. Past virtual events include: GooseChase Scavenger Hunt, Warrior Trivia, Warrior Welcome, Warrior Workout, and other exciting events. Other roles include maintaining regular and prompt communication with the Warriors O-Team, providing guidance to incoming first-year students through scheduled Orientation programming, attending, and participating in all scheduled Leader training/retreat events, and developing positive relationships with fellow Orientation Leaders and incoming first-year students. Warriors Leaders are eligible for the Waterloo Ready Peer Mentorship Role. If you are interested in this opportunity, please indicate this on the application form. See below under ‘Waterloo Ready Peer Mentor General Accountabilities’ for more information.

Arts Orientation Leader:

Arts Orientation Leaders will work alongside the Arts O-Team to implement Arts-specific programming. This includes but is not limited to academic programming, team building activities and faculty-specific information sessions. Arts Orientation Leaders are expected to be able to complete their duties in an online setting, including a device to work from and a stable Internet connection. There are different opportunities available: Team Captain, Front-Line Leader, and Boar Tribe each with different responsibilities. Click here for more information about each of the positions.

Please note: Most programming will be established based on the ideal time of day in the Eastern Time Zone. You are responsible for ensuring you are available during those times. Arts Leaders are eligible for the Waterloo Ready Peer Mentorship Role. If you are interested in this opportunity, please indicate this on the application form. See below under ‘Waterloo Ready Peer Mentor General Accountabilities’ for more information.

Engineering Orientation Leader:

Engineering Orientation Leaders (Bigs) will work alongside the Engineering O-Team to implement Engineering-specific programming. This includes but is not limited to: academic programming, team building activities and faculty-specific information sessions. Bigs are front-line leaders who interact directly with first-year students and are integral to their fun during Orientation. Bigs act as knowledgeable friends to all the first-year students, interacting with students of all personalities to form meaningful connections for their university experience. Bigs are responsible for maintaining the high energy level and enthusiasm of their team and supporting their Huges in staying together and organized. All Bigs will have to participate in a Big Development Session (BDS) before Orientation Week to be able to participate in the week. Engineering Leaders are eligible for the Waterloo Ready Peer Mentorship Role. If you are interested in this opportunity, please indicate this on the application form. See below under ‘Waterloo Ready Peer Mentor General Accountabilities’ for more information.

Environment Orientation Leader:

Environment Orientation Leaders will work alongside the Environment O-Team to implement Environment-specific programming. This includes but is not limited to: academic programming, team building activities and faculty-specific information sessions. Front-Line Leaders must engage and interact with first-year students both during their team time and during faculty-wide programming, carry out activities and icebreakers, and foster the interaction between first-year students and their fellow classmates. Front-Line Leaders may be asked to support Coordinators in their roles and are expected to be proficient in using online platforms. Environment Leaders are eligible for the Waterloo Ready Peer Mentorship Role. If you are interested in this opportunity, please indicate this on the application form. See below under ‘Waterloo Ready Peer Mentor General Accountabilities’ for more information.

Health Orientation Leader:

Health Orientation Leaders will work alongside the Health O-Team to implement Healthspecific programming. This includes, but is not limited to: academic programming, team building activities, and faculty-specific information sessions. Health Orientation Leaders will also be expected to facilitate online community involvement between first-year students on their selected teams. Additional opportunities to become further involved in the role will be available to leaders who are interested during the Spring term. Health Leaders are eligible for the Waterloo Ready Peer Mentorship Role. If you are interested in this opportunity, please indicate this on the application form. See below under ‘Waterloo Ready Peer Mentor General Accountabilities’ for more information.

Math Orientation Leader:

Math Orientation Leaders will work alongside the Math O-Team to implement Math-specific virtual programming. This includes but is not limited to: academic programming, team building activities and program-specific information sessions. Pink Ties are the front-line leaders that are responsible for engaging first-year students through participating in online events and Orientation activities with them. Math Leaders are eligible for the Waterloo Ready Peer Mentorship Role. If you are interested in this opportunity, please indicate this on the application form. See below under ‘Waterloo Ready Peer Mentor General Accountabilities’ for more information. Pink Ties are expected to be Waterloo Ready Peer Mentors.

Science Orientation Leader: Science Orientation Leaders will work alongside the Science O-Team to implement Science specific programming. This includes but is not limited to: academic programming, team building activities and faculty-specific information sessions. Front-Line Leaders are also expected to help facilitate meaningful connections between first year students through icebreakers and conversation. Front-Line Leaders may be asked to support Coordinators in their duties and are expected to be proficient in using online platforms. Science Leaders are eligible for the Waterloo Ready Peer Mentorship Role. If you are interested in this opportunity, please indicate this on the application form. See below under ‘Waterloo Ready Peer Mentor General Accountabilities’ for more information.

Waterloo Ready Peer Mentor General Accountabilities

Each Waterloo Ready Peer Mentor will support a virtual community of approximately 30 incoming first-year students. Through this community, mentors will work to foster excitement about joining the University of Waterloo community and help students develop a sense of belonging. Waterloo Ready Peer Mentors are experts on the Waterloo student experience and will focus on helping new students build connections and community.

Key Accountabilities

  • Be in touch with student communities on a weekly basis for the duration of the program (mid-July to Orientation)
  • Be available to work approximately 2-3 hours per week (including some evenings/weekends)
    • Note: Number of hours may vary based on need and size of group
  • Oversee a virtual community of approximately 30 first-year students from their faculty and/or program. Peer mentors will provide support to their communities by answering questions and providing guidance to ease the transition to university
  • Deliver and support engaging experiences for students, based on the direction of the Student Success Office and the needs of students
  • Promote and connect students to appropriate academic and personal support services across campus
  • Share personal stories and experiences as they relate to transition and adjusting to university
  • Promote positive school spirit and a sense of community
  • Build a climate of trust, respect, and inclusively

Mandatory Dates (for all positions – Orientation Leaders and Peer Mentors)

  • Orientation Week: August 30 - September 11, 2021 (Orientation will be taking place between these dates, final schedule TBD; any expectations of your position will accommodate your class schedule)
    • Please note that many Orientation subcommittees run Retreats or Training in the days leading up to Orientation and would request that you attend.
    • Note that students on co-op in Fall 2021 may be required to make arrangements with their employer to be available during Orientation Week.
  • Leader Retreat: June 2021 (exact date TBD)
    • The virtual Leader Retreat is mandatory for all leaders. The O-Team will provide more details in the Spring term.
  • Foundational Training Program (completed online)
  • Waterloo Ready Peer Mentors will be required to attend one two-hour live training session in June (completed online)

Orientation Leader Training

All Orientation Leaders are required to complete the mandatory online Orientation Leader Training. Once you have accepted your leader position, you will be enrolled in the Foundational Training Program (FTP) course on LEARN (approximately May 2021) where you will be required to complete FTP and OLT related modules and quizzes as well as participate in discussion posts. The deadline to complete the online OLT course will be June 25, 2021. Failure to complete the course will result in your Orientation Leader and Peer Mentor position being revoked.

Additional Notes:

  • Leader applications will be posted from Monday, March 29, 2021 until Monday, April 26, 2021.
  • If you are selected for an interview for a leader position, you will be notified via your UWaterloo email by April 28, 2021.
  • If you are selected for an interview you will be required to sign up for an online group interview taking place between May 7-16, 2021.
    • NOTE: All interviews will be conducted online through Microsoft Teams.
    • NOTE: Students applying for the Engineering Big role will not need to sign up for a group interview, but will be required to participate in a Big Development Session, which you will be told more about once you’ve been hired.
  • Following interviews, those selected for a leader position will be notified via email by May 31, 2021.
  • All communication will be sent via your UWaterloo email address. Please be sure to check this (including your junk folder) frequently to ensure you do not miss any of the deadlines associated with interview selection and/or offer confirmations.

Have questions about the role or the information provided? Reach out to orientation@wusa.ca to speak with an Orientation representative!

Please apply at this link https://forms.office.com/r/MPJrz2H5mL