Copyright © 2022 Federation of Students, University of Waterloo operating as Waterloo Undergraduate Student Association
Clubs & Societies Important Forms
Waterloo Undergraduate Student Association (WUSA) provides hundreds of part-time jobs for students, encompasses over 150 clubs, and supports academic societies. From the Engineering Society to the Chess Club, there is something for everyone.
This is where you'll be able to download and fill out all of the forms required to run your club. Please note that these are editable PDF files.
For details about each of the forms below, check out the WUSA Clubs Manual (PDF).
To receive notification for clubs related announcements and updates, subscribe to the Clubs Mailing List opens an external site.
Please submit all completed Cheque Request Forms by email with the appropriate documentation attached to email@example.com
- Clubs Appeals Form
- Club Contract (DOCX)
- Club Person-To-Person Receipt Form (PDF)
- Key List (PDF)
- Locker Request Form
- International News Equipment Rental Contract (PDF) **
The completed INews Equipment Rental Contract needs to be emailed to Alana Christi Guevara or dropped off to the International News staff at least a week in advance for processing
- BBQ Booking Form
- Clubs Event Form
Clubs Event Form is now available at clubs.wusa.ca
- Societies Event Form
Societies and society clubs please fill out the Societies Event Form
- Risk Waiver Form (PDF)
- Food Vendor Form
- A/V Authorization Form
- Submit Your Event to the WUSA Events Calendar (Societies and Society related clubs ONLY)
Clubs please use the Clubs Event Calendar form on clubs.wusa.ca**
Clubs and Societies Days
For event information and to pre-registration, please visit the Clubs and Societies Days page.
WUSA Awards Nomination
Please read through the WUSA Awards of Excellence criteria before submitting a nomination form.
Clubs Training Resources
The clubs manual should be reviewed at least once a term. You can download and view the documentation below:
The Waterloo Undergraduate Student Association offers two types of hosting for clubs:
- basic server space accessible via SFTP (PHP5 and MySQL5 available)
- WordPress install
Club domain names are available in the form of [yourclubname].clubs.wusa.ca.
Interested clubs should log in to clubsadmin.wusa.ca and submit a website request to WUSA IT with their desired hosting option.
Waterloo Undergraduate Student Association Brand Standards
All promotional material should contain the above logo. No poster or promotional material can be distributed without the express approval of both the Director of Campus Life and the Director of Marketing and Communications.
A portable network graphic file (*.png) and vector file (*.eps) are provided below in the downloadable (*.zip) to help clubs interested in developing their own promotional materials. The logo should not be edited or changed in any way or form. To download the file, right click the link below and click "Save target as...":
Please use this template when printing button designs for the button maker in the WUSA Main Office.