Clubs Important Dates

Have a question, issue, or other club matter that requires the direct attention? Contact the Clubs Manager.

Clubs Community Centre: 
Location: SLC 2139

Hours:

Monday - Friday 10 a.m. - 3 p.m.
Monday - Friday 10 a.m. - 12 p.m. (during exams)

Phone: 519-888-4567 x38420
​
Email: clubs.manager@wusa.ca

Facebook: WUSA Clubs Facebook

    Since we cannot host these sessions in person, the information around the important dates looks a little different than usual. For updates and to receive notification for clubs related announcements, please ensure you are subscribed to the Clubs Mailing List.

    If you have any questions, feel free to reach out to the Clubs Manager at clubs.manager@wusa.ca. Thanks!

WUSA Club Dates

Winter Term 2020

  • Jan 6 @ 2 p.m. - 3 p.m. - Club Exec/Presidents Training
    Location: Clubs Community Centre (SLC 2139)
    Attendance by at least one club executive to at least one session date is mandatory, as part of being active for the term. It is recommended that all new execs attend at least one session, but other execs may attend as the club representative. Please contact the Clubs Support Team (clubs.support@wusa.ca) if availability issues arise.
  • Jan 8 @ 1:30 p.m. - 2:30 p.m. - Club Exec/Presidents Training
    Location: Clubs Community Centre (SLC 2139)
    Attendance by at least one club executive to at least one session date is mandatory, as part of being active for the term. It is recommended that all new execs attend at least one session, but other execs may attend as the club representative. Please contact the Clubs Support Team (clubs.support@wusa.ca) if availability issues arise.
  • Jan 9 @ 11 a.m. - 12 p.m. - How to Start a Club Info Session
    Location: Clubs Community Centre (SLC 2139)
    Please bring a draft of your proposed club purpose and anticipated events, activities, initiatives, etc.
  • Jan 13 @ 10:30 a.m. - 11:30 a.m. - Club Exec/Presidents Training
    Location: Clubs Community Centre (SLC 2139)
    Attendance by at least one club executive to at least one session date is mandatory, as part of being active for the term. It is recommended that all new execs attend at least one session, but other execs may attend as the club representative. Please contact the Clubs Support Team (clubs.support@wusa.ca) if availability issues arise.
  • Jan 21 @ 3 p.m. - 4 p.m. - Club Exec/Presidents Training 
    Location: Clubs Community Centre (SLC 2139)
    Attendance by at least one club executive to at least one session date is mandatory, as part of being active for the term. It is recommended that the President attend, but other execs may attend as the club representative. Please contact the Clubs Support Team (clubs.support@wusa.ca) if availability issues arise.
  • Jan 31 @ 10:30 a.m. - 11:30 a.m. - Club Exec/Presidents Training
    Location: Clubs Community Centre (SLC 2139)
    Attendance by at least one club executive to at least one session date is mandatory, as part of being active for the term. It is recommended that all new execs attend at least one session, but other execs may attend as the club representative. Please contact the Clubs Support Team (clubs.support@wusa.ca) if availability issues arise.
  • Jan 16 @ 11 a.m. - 3 p.m. - Clubs and Societies Days
    Location: SLC Great Hall
  • Jan 17 @ 11 a.m. - 3 p.m. - Clubs and Societies Days
    Location: SLC Great Hall
  • Jan 29 @ 11 a.m. - 12 p.m. - Club Exec/Presidents Training
    Location: Clubs Community Centre (SLC 2139)
    Attendance by at least one club executive to at least one session date is mandatory, as part of being active for the term. It is recommended that all new execs attend at least one session, but other execs may attend as the club representative. Please contact the Clubs Support Team (clubs.support@wusa.ca) if availability issues arise.
  • Jan 24 @ 11:59 p.m. - New Club Applications Due
  • Mar 6 @ 11:59 p.m. - WUSA Awards Due
  • Mar 16 @ 4 p.m. - 6 p.m. - Volunteer Appreciation
    Location: SLC Great Hall

Spring 2018 Term Important Dates:

Clubs And Societies Days

Dates: Thursday May 10 and Friday May 11 11am-3pm
Location: SLC Great Hall and MPR

Clubs And Societies Days Booth Request Form Due (For existing groups)

Pre-Registration (Online): Monday May 7th 8:00am
Open Registration (In Person): Thursday May10th 10:00am

How To Start A Club Info Session

Date: Friday May 4 11:00am-12:00pm
Location: Clubs Community Center (SLC 2139)

** Please bring a draft of your proposed club purpose and anticipated events, activities, initiatives, etc.

New Club Applications Due

Due Date: Friday May 25 11:59pm

Applications must be submitted at clubsadmin.wusa.ca.

Clubs President's Meeting (Attendance Mandatory* For Active Clubs)

Dates: 

  • Tuesday May 15 3pm-4pm
  • Wednesday May 30 2pm-3pm

Location: Clubs Community Center (SLC 2139)

**Note: Attendance by at least one club executive to at least one session date is mandatory, as part of being active for the term. It is recommended that the President attend, but other execs may attend as the club representative. Please contact the Clubs Support Team (clubs.support@wusa.ca) if availability issues arise.

Club Exec Training (Attendance Mandatory** For Active Clubs)

Dates:

  • Monday May 7 10:30am-11:30am
  • Tuesday May 8 10:30am-11:30am
  • Thursday May 31 2:30pm-3:30pm
  • Friday June 1 2:30pm-3:30pm

Location: Clubs Community Center (SLC 2139)

**Note: Attendance by at least one club executive to at least one session date is mandatory, as part of being active for the term. It is recommended that all new execs attend at least one session, but other execs may attend as the club representative. Please contact the Clubs Support Team (clubs.support@wusa.ca) if availability issues arise.

Locker Forms Due

Club Locker Applications are due: Friday March 1st 11:59pm 

Submit your application through the Clubs Locker Request Form.
*This form is optional. Current locker occupants must reapply!

Term Activation Deadline (For Existing Clubs)

Due Date: Friday June 1 11:59pm

Existing clubs who have been inputted into the database:

  1. Log in to clubsadmin.wusa.ca using your quest credentials
  2. Select your club
  3. Select manage club
  4. Select view term acknowledgement form
  5. Select Winter 2018
  6. Input the signing authorities for current term. You can insert the 12 other members by selecting add member if they have changed from the previous term.

Please email a signed scan to clubs.support@wusa.ca
(No physical copies, no typed signatures please!)
Please keep the signed original for your club records.

Office And Clubs Community Centre Closures

Clubs Community Center Reduced Hours:

Monday to Friday 10am-12pm starting July 26th for remainder of Spring 2018 term.

***Please make an appointment with the Clubs Manager if unavailable during reduced hours.

Spring 2018 WUSA Awards Deadline

Due Date: Friday June 22 11:59pm

Submit your nomination through the WUSA awards nomination form. 

Fall 2018 Club Support Team Applications and Interviews

Due Date: Posting Opens in June and closes when positions filled. Check leads.uwaterloo.ca for details.