The Marketing & Communications Department provides leadership to WUSA services, societies, clubs and departments. The aim of WUSA marketing and communications is to foster a more engaged student community at Waterloo. We do this by connecting students with the relevant aspects of WUSA that will improve student life.

Requesting a Poster Design

WUSA provides graphic design services for WUSA’s student-run services, clubs, societies and events.

To make a formal design request, follow the information below.

If it is an event, ensure it is approved. Fill out the appropriate event form at You will receive an email with approval.

Log into to submit your design request.

Include the following:

  • The WUSA club, service, or society you are requesting the design for.
  • The name of the WUSA club, service, or society you are requesting the design for.
  • Any sketches, ideas, or inspiration you have for the design. Include 3 or more pieces of inspiration.
  • Any logos you need included. We add the WUSA Clubs or Services logo as appropriate.
  • Describe your audience.

  • When you’d like to see the first draft.

  • When you’ll need the final file.

  • Other relevant details

If this is for an event, include what you need displayed on the poster/design:

  • What is it? When is it? Where is it?
  • Does it cost to participate?
  • Why is it unique?
  • Are advance tickets available? If so, how much?
  • Are tickets available at the door? If so, how much?
  • Are there different prices for Waterloo students and guests? What are they?
  • Is it 19+ or All Ages? Any other restrictions?

We will have a designer or a marketing coordinator reach out to you shortly after. Please check the email you logged into for updates. Our staff work part-time schedules; Please allow 2-5 business days for a sample design for your approval.

Social Media Training & Assistance 

The Marketing and Communications Department manages all social media accounts for the Waterloo Undergraduate Student Association.

Our Communications team advises WUSA clubs, services, and societies on the creation and management of their social media accounts. For assistance, please submit a ticket outlining the challenges you are having and how you’d like to connect to

Public Relations Training & Assistance

WUSA's Communications and Media Relations Manager works with the media, generating press releases that can increase exposure for your initiative. We would be happy to assist you with any media and/or communication requests. For assistance, please submit a ticket outlining the initiative you'd like help with and how you’d like to connect to

Spread the Word

Student Life Centre Atrium Banners 

WUSA clubs, services and societies are welcome to use the railings in the Student Life Centre Atrium area to display event banners. Banner space is available on a first-come-first-serve basis. A maximum length of 7 feet is permitted. Only event and time-sensitive advertising are encouraged (no general promotion), and banners are permitted only for a two week period. The WUSA logo or WUSA Clubs logo is required on all banner postings.

Want a banner printed?
If you would like help from us to design and print a banner for you, log into Please allow 5 business days for a sample design for your approval.

Add Your Event to the Events Calendar 
We welcome you to submit your event for inclusion on the Events Listing. 

Complete the online submission form. Please expect four business days (Mon-Fri, 9-4) for your event to be posted.

Suspended during Covid: Poster Run
Each week our Poster Runner distributes posters across campus. The Poster Run is an excellent way to inform students about your upcoming event. Please visit the Poster Run page for more information or to submit a request.

Flyers are another great way to promote your upcoming event. We offer printing of flyers on letter paper; however, the flyers need to be cut by your team. Printing through WUSA is a more affordable way to promote your next event.

Booking in the SLC Marketplace
Interested in booking the SLC Marketplace for your next event? Please complete the SLC Event Form

Printing on campus

WUSA Affiliate pricing

WUSA Marketing worked with the W Store on campus to provide a more affordable and higher quality print solution for your marketing campaigns.

  • 11 x 17 colour on regular bond paper - $0.35 each
  • 8 ½ x 11 colour on regular bond paper - $0.15 each

*Posters must have the WUSA Logo, Clubs Seal or Vote logos approved by WUSA to receive this pricing

Pick up location: W Print, SCH (South Campus Hall)

Delivery location: Turnkey Desk, SLC (Student Life Centre)

Ready to print?

Files can be sent through email indicating WUSA Clubs Printing, WUSA Services Printing or WUSA Elections Printing in subject line to:


You have the choose to pay for the poster when you pick it up or to have it billed to your club/service account. Billing directly to your account will take a month and half—we get an statement once a month from the University including charges from W-Print.

Website Updates

Do you see outdated information on our website? Do you need website assistance for and any of the webpages on our website? Contact our Web Design Specialist by submitting a request at

Contact Information

For general WUSA Marketing & Communications requests, please submit your request at